Committee Information

Executive Committee

Mission

The Executive Committee shall consist of the Program Director and four elected positions, each of who must be a Steering Committee Member in good standing of the Consortium and whom owe a duty of loyal, care and impartiality to the Consortium. The Officers shall be elected as set forth in Section VI and will serve the following terms:
• Co-Chair automatically moves to Chair after one year
• Secretary and Treasurer have staggered terms to provide continuity.
• All Officers begin their term October 1st.

A. Program Director – Selected by MIT, the Program Director shall work with the Executive Committee to control and direct the affairs of the Steering Committee and exercises final authority over all decisions made and activities performed under the auspices of the Consortium.

B. Chair - After having served a year as Co-Chair, the Co-Chair automatically becomes the Chair, and serves as the Executive Director of the Consortium and Chair of the Steering Committee meetings.
• Leader, facilitator, communicator and team-builder for Committee
• Chief spokesperson for Steering Committee and COEUS Consortium
• Member, Kuali Foundation Board
• Preside over meetings
• Provide leadership, responsible for developing Steering Committee agenda, approves minutes
• Provide annual report at Annual User Group Meeting
• Requires research administration or technical experience and must be capable of effectively presenting information and positions on behalf of the Coeus consortium. Must be comfortable negotiating and working within a collaborative organization to build consensus

C. Co-Chair/Chair-Elect –The Co-Chair is elected by the membership as set forth in Section VI and serves as the advisor to the Chair.
• Serve in the absence of the Chair
• Chair Annual User Group Meeting
• Chair of Annual User Group Planning Committee
• Non-voting attendee at Kuali Foundation Board
• Requires research administration or technical experience and must be capable of effectively presenting information and positions on behalf of the Coeus Consortium. Must be comfortable negotiating and working within a collaborative organization to build consensus

D. Treasurer – The Treasurer is the chief financial officer of the Consortium.
• Chief financial officer of the Consortium; provides advice to Executive Committee and Steering Committee regarding financial matters.
• Work with MIT to develop the Consortium budget
• In conjunction with MIT, oversee maintenance of financial records for Steering Committee, including all fees and provide accountings of members’ development/infrastructure dollar expenditures.
• Perform annual audit of MIT Coeus accounts
• Provide annual accounting and periodic updates to Steering Committee and Coeus Consortium
• Requires research administrative and/or accounting experience
• May have successive term
• Requires research administration or financial management experience.

E. Secretary – Serve as the chief records officer of the Consortium.
• Assist Chair in preparation of agenda
• Coordinate with host schools regarding meetings
• Communicate with members
• Assists Co-Chair with communications regarding the Annual User Group Meeting
• Submit to Steering Committee proposed amendments to by-laws and record approved changes
• Ensure that Standing Subcommittee elections are held each year no later than September 30th
• Requires research administration or equivalent experience and excellent organizational and communication skills

 

Steering Committee

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Mission

A. The Steering Committee is the governing body of the Consortium and, in conjunction with the Executive Committee, controls and directs the affairs of the Consortium, including application development, setting priorities, documentation, setting policies and generally supporting the Consortium’s mission.

B. Each Member of the Steering Committee (including MIT) is entitled at its sole discretion to designate one administrative and one technical representative (one must be designated as the lead/voting member) to the Steering Committee.

C. The number of Steering Committee Members is unlimited, subject to review from time to time by the Steering Committee.

D. The Steering Committee shall meet no less than semi-annually. Additional meetings, some via teleconferences, may be scheduled. Meetings are hosted by Steering Committee members on a rotating basis. Each Steering Committee member may bring a total of three representatives to the Steering Committee meetings, one which is the voting member. Host institution may allow additional attendees. One meeting per year shall be dedicated to strategic planning.

E. Notice of each Steering Committee meeting shall be received by each member of the Steering Committee no less than thirty (30) days prior to the meeting.

F. A Steering and Industry member may annually allocate up to fifty percent (50%) of its annual membership fee toward an Infrastructure Project (Industry Members capped at $25,000).

G. The Steering Committee is comprised of five subcommittees, tasked with polling Member needs, assessing development requirements, and ensuring completion of the project. Any member of the consortium may join a subcommittee. Each subcommittee may form Ad Hoc Working Groups (including cross-subcommittee task forces) with the concurrence of the Executive Committee.

Subcommittee Information

 

Compliance Committee

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Mission

The Compliance Committee is responsible for the following areas:
• IRB
• IACUC
• COI
• Outside Professional Activities
• Documentation Assistance

 

Technical Committee

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Mission

The Technical Committee is responsible for the following areas:
• Documentation
• Technical Support
• Mentorship training
• Project Oversight
• Member repository of technical documentation
• Web page
• Help Desk
• One designated Technical Lead Liason with MIT Project Director

 

 

Pre Award Committee

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Mission

The Pre Award Committee is responsible for the following areas:
• Proposal development
• Proposal submission
• Documentation Assistance

Post Award Committee

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Mission

The Post Award Committee is responsible for the following areas:
• Subcontracting
• Report tracking
• Documentation Assistance

Membership and Operations Committee

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Mission

The Membership and Operations Committee is responsible for the following areas:
• Marketing
• Outreach